We will collect the following personal information about you.
Information you provide directly to us
When we communicate with you (including your name, email address, postal address, telephone number, any other personal information you provide and the content of our communications).
When you register for an World Wedding Forum event (including your name, email address, postal address, telephone number, work position, transaction details).
When you attend an World Wedding Forum event (including your name, email address, work position, seminars and events booked/attended, areas of interest, exhibitors of interest and images and videos of you taken at our events (see our photography and filming policy).
When you subscribe to World Wedding Forum email or postal mailing lists (including your name and email or postal address, as appropriate).
When you apply for a position with us either directly or via an agency (including your CV, references and other recruitment information).
Other information that you choose to provide or send to us during our relationship.
Data we derive through your interactions with us
General user information about your computer and your visits to our website (including your IP address, location, browser, operating system, referral source, length of visit and the pages you visit). This information can be facilitated by cookies (see our Cookies policy).
Other information that may be generated when you use our website, interact with us online or attend our events.
We’ll only use your personal information for our legitimate business purposes as set out in this privacy notice. We’ll make it clear to you if we intend to use your information for any purpose that is not obvious
You can set your browser to reject cookies (see the ‘Help’ menu of your browser to find out how to do this), but please bear in mind that if you do this, certain user-generated features of our websites cannot be provided to you. You won’t be able to log in to the World Wedding Forum website to manage your participation online without accepting cookies.
We work collaboratively with others as part of providing our services and we may need to share your information with them as follows:
Everyone registered for or attending the show: Our events facilitate all kinds of interaction between those attending; this may include providing your badge, lead scanning, using online services to arrange meetings, send messages to, or network with, other attendees at our events. We will only share your personal data to deliver the show experience you have registered for, where there is a clear legitimate interest, contractual or legal obligation to do so and the appropriate safeguards for your data are in place.
Consultants, partners and service providers: We may need to share some personal information of event attendees with our consultants and partners to deliver some of the show services such as PR, catering and education programmes. This data may include your preferences (e.g. dietary requirements, educational qualifications, expertise and interests etc.) as necessary to provide these services to you.
Sales enquiries and referrals: We may share contact information (name, email, organisation, job title, contact number) of registered exhibitors, our official suppliers or our providers in response to enquiries we receive about using those services.
Registered press: We may share contact information (name, email, organisation, job title, contact number) of registered press with our registered exhibitor coordinators and partners for them to contact you to promote their presence at the show
Official show suppliers: We’ll share contact information (name, email, organisation, job title) of exhibitor coordinators and partners registered for the show, with selected official suppliers who provide key exhibiting services including internet, electricity, stand construction.
Hospitality providers: We may share your contact information (name, email, organisation, job title) with selected exhibitors so they may invite you to hospitality events during the show
Travel and accommodation providers: We may share your data with our travel agent, hoteliers and ground transfer partners to arrange your travel and accommodation at the show.
Other third-party suppliers: We also work with a number of other suppliers in our business e.g. IT and software companies, hosting and communications providers, payroll providers etc. to provide our services to you, who may need to process your data for us. All of our data processors are contracted to protect your information and comply with applicable data protection law.
World Wedding Forum companies: We may share your information across our group of companies for the same purposes.
Corporate transactions: If we sell or transfer the whole or part of our business or assets we may transfer personal information to the buyer or transferee.
Professional advisors and insurers: We may have to provide information to our advisors as necessary for running our business.
Regulatory bodies and law enforcement: We may disclose personal information to a third-party authority, such as a law enforcement agency, if required to do so by law.
How we store your information and keep it secure
We’ll take care to ensure that your personal information is secure.
We follow good practice security protocols across our business to ensure that information is protected
We regularly review our information collection, storage and processing practices, including physical security measures, to guard against unauthorised access to our systems
We restrict access to personal information to World Wedding Forum staff, contractors and agents on a need-to-know basis
When we share information with our suppliers we enter into agreements with them requiring them to comply with all applicable laws and controlling further distribution or disclosure of the information to other parties
World Wedding Forum has a global customer base. We may need to transfer personal information between any of the countries we operate in and to our suppliers in other countries.
We’ll try not to keep your personal information for longer than necessary for the permitted purposes. We regularly review the data we hold and implement programmes to delete unnecessary information from our systems.